CERN-ST-2000- xxx

24 February 2000

INSTRUCTIONS FOR the PREPARATION OF CONTRIBUTIONS FOR the
ST WORKSHOP 2000 (Title style)

I. Author

Abstract

Abstract text in one single paragraph.xxxxxxxxxxxxxxxxxxxxxx

INTRodUCTION (Heading 1 style)

In the interest of uniformity in the layout of CERN Reports, authors must observe the following recommendations. Wherever possible, each contribution will go directly to be printed without any editing and should therefore be in its final form. (first paragraph style)

Before using material such as illustrations taken from other sources, the author must obtain permission from the copyright holder. (paragraph style)

GENERALITIES ON TYPING (Heading 1 style)

Almost all contributions to CERN Reports are prepared using a text processor. We recommend that you use Word. If, for any reason, you cannot use the template provided, following the instructions given below will ensure that your contribution looks as it should. (first paragraph style)

Format for the text (Heading 2 style)

Type within a frame of 16 cm  26 cm with mirror margins (i.e. a margin at the top of 2 cm, bottom of 2.5 cm, and left and right of 2.5 cm on A4 paper). Fill the frame completely. Do not start a new section on a new page, but continue on the same sheet of paper. Reference to page numbers should not be made within the text, as the pages of each contribution will be renumbered. Reference can be made to section numbers.

For a camera-ready original, use good-quality white paper and a high-quality printer. It is absolutely essential that the original copy is kept perfectly clean. (paragraph style)

In the interest of economy of space and appearance, only the compact font ‘Times’ should be used, with the following point sizes: (paragraph style)

The title should use 12 points bold uppercase letters and be centered on the page: title style. (item list (-) style)

Section headings should be numbered, use 11 points bold uppercase letters and 12 points spacing before: Heading 1 style. (item list style)

Subsection headings should be numbered, have 11 points bold letters and 6 points spacing before: Heading 2 style. (item list style)

Sub-subsection headings should be numbered, have 11 points italic letters and 6 points spacing before: Heading 3 style. (item list style)

Main text should have 11 points plain lower-case characters and 13 points line spacing: paragraph style. (item list style)

Captions to figures and tables should be 10 points letters: figure caption, table caption and table number styles. (item list style)

The text should be typed in single-line spacing (~ 4 mm from the bottom of one line to the bottom of the next) with 13 points line spacing and a paragraph indention of 1 cm (paragraph style), except for the first paragraph after a heading (first paragraph style), which is not indented. (paragraph style)

TEXTS (Heading 1 style)

Abstract (Heading 2 style)

Your contribution should be preceded by a short Abstract of not more than 150 words, written as a single paragraph, in point size 12 and 14 points line spacing: abstract text style. (first paragraph style)

Formulae (Heading 2 style)

Symbols of variables should be typed in italics, taking care that they are consistent throughout the contribution. Equations should be numbered consecutively, with the number enclosed in parentheses and placed flush with the right-hand margin. References to them in the text should be of the form: ‘Eq. (3), Eqs. (7) and (8), Eqs. (3)–(5)’. (first paragraph style)

Equations may be written using the equation editor that is provided in Word: Insert ( Object ( Microsoft Equation 3.0. (paragraph style)

Footnotes (Heading 2 style)

If unavoidable, footnotes should be placed at the bottom of the page in which they are referred to, in point size 10. (first paragraph style)

References (Heading 2 style)

References should be cited in the text using numbers within square brackets: ‘example [1], example [1, 2], example [1–5]’, or alternatively as ‘Ref. [1], Refs. [1] to [5]’, and ‘Reference’ in full if this word occurs at the beginning of a sentence. They should appear in consecutive numerical order and should be listed at the end of the text. Unless you are near the bottom of the last page of text, do not start a new page for the list of references, but continue on the same page. Note that in the list of references it is unnecessary to state the title of an article or chapter in proceedings or in a collection of papers unless a page number cannot be quoted, e.g. for future publications. (first paragraph style)

References should be quoted in the following way: a 0.5 cm tab then square brackets and a 1,25 cm tab. Paragraph hanging should be 1,25 cm. Use Reference style. (paragraph style)

References and footnotes in tables should be designated by a superscript lower-case letter with a right-hand bracket, and begun anew for each table. They should then be listed directly under the table. For preferred abbreviations of names of journals quoted in the references, see the INSPEC List of Journals or use the ISO 833-1974 standard. (paragraph style)

Illustrations (Heading 2 style)

Figures (Heading 3 style)

All figures should be quoted in consecutive numerical order in the text and should, for example, be referred to as ‘Fig. 3, Figs. 3–5’, etc., or ‘Figure’ at the beginning of a sentence. All figures, diagrams, etc., must remain within the same area of 16  24 cm. Figure captions should be brief and, if possible, go below the illustration, e.g. ‘Fig. 3: A short title’. ‘Fig. 3:’ or ‘Figure 3:’ should be in bold and the short title in plain text They should be typed in point size 10 (figure caption style). Very detailed illustrations may require a full page; if necessary, they may be placed sideways on the page; when this is done, no text may appear on that page, and the caption must also read sideways. (first paragraph style)

Where possible, figures should be prepared electronically. We can handle PICT, TIFF, Postscript and Encapsulated Postscript. Otherwise, original drawings in black or red ink, good glossy prints, and high-quality photocopies will be accepted. Do not use free-hand lettering for labelling figures. All lines should be heavy enough and all figures, decimal points, symbols, etc., large enough and sufficiently well spaced to ensure clarity. Avoid photographs whenever possible; where necessary, please supply high-resolution scanned images or good glossy prints. (paragraph style)

Small unnumbered diagrams or graphs should be inserted where referred to in the text, preferably embedded in it to save space. Numbered figures and illustrations should follow the paragraph in which they are first discussed. If this is not feasible, they may be placed on the following page. If it is not possible to place all numbered figures in the text, then they should all be placed at the end of the paper. (paragraph style)

Tables (Heading 3 style)

Tables should be referred to in the text as Table 1, Tables 2–7. They should be centered on the page width, with the table number in bold (table number style), followed by a brief caption in point size 10, typed above them if possible (table caption style). For the positioning of tables, follow the same rules as those for numbered figures. Table text should be in point 11: table text style (first paragraph style)

Appendices (Heading 2)

These should be laid out as the sections in the text, except that each appendix should start on a new page: Appendix heading style. They should be numbered consecutively and be referred to as Appendix 1, Appendices 1–3, etc. Equations, figures and tables should be quoted as Eq. (A.1.1) and Fig. A.1.1, etc. (first paragraph style)

Acknowledgements (Heading 2 style)

If required, acknowledgements should appear as a section immediately before the reference section. The acknowledgements section should not be numbered: Section style. (first paragraph style)

Appendix: LIST OF STYLES (aPPENDIX HEADING STYLE)

We can accept contributions prepared on a Macintosh or PC using Microsoft Word (version 97 or later). Figures should be included in the text where possible, but the graphic files for each of the individual figures should also be provided. We can handle PICT, TIFF, Postscript and Encapsulated Postscript files. (first paragraph style)

The present instructions were prepared using the Word template which is provided for preparing your contribution. A model contribution is also provided. Table A.1.1 specifies which styles should be used for each part of your contribution. (paragraph style)

Table A.1.1 (table number style)

List of styles to be used in preparing contributions in Word (table caption style)

Part of contribution	Style
Title of the contribution	title
Space between header and references	space before doc#
CERN reference and date	ref. doc & date
Space between references and title	space before title
Abstract title	title
Names of the authors	authors
Text of abstract	abstract text
Section heading numbered	Heading 1
Subsection heading numbered	Heading 2
Sub-subsection heading numbered	Heading 3
Section heading unnumbered	Section
Text following section, subsection or sub-subsection heading	first paragraph
Other text	paragraph
List (to be used for itemized list) level 1	item list (-)
List (to be used for itemized list) level 2	item list (.)
List (to be used for itemized list) numbered	item list a)
Figure number and caption	figure caption
Table number	table number
Table caption	table caption
Text in table	table text
List of references	references
Appendix heading	appendix heading
FORMULAE (section style)

Equations may be written using the equation editor that is provided in Word: Insert ( Object ( Microsoft Equation 3.0. (first paragraph style)

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EUROPEAN ORGANIZATION FOR NUCLEAR RESEARCH

ORGANISATION EUROPÉENNE POUR LA RECHERCHE NUCLÉAIRE

CERN - ST Division

INSTRUCTIONS FOR THE PREPARATION OF CONTRIBUTIONS TO CERN REPORTS

BEJAR

2000-09-06

CERN